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Free camper van bill of sale template

A clear bill of sale for your van, ready to sign.

Fill in the seller, buyer, van, mileage, price and what comes with the build, then print it or save a PDF. Everything stays in your browser. This is a general template, not legal advice, and it doesn’t replace the title or your state’s own forms.

Free to useNo signupMade for the road
Private by design

Nothing you type leaves your browser. It isn’t sent to RME or anyone else. The form starts with a made-up example so you can see how it looks.

Jump to the finished bill of sale ↓

01 Date and place
Leave empty to write it by hand.
City and state or region.
02 Seller and buyer
As it appears on the title.
The new owner’s legal name.
Street, city, state and ZIP or postcode.
Street, city, state and ZIP or postcode.
Optional.
Optional.
03 The van
For example 2019. It’s on the title.
For example Ford, Mercedes-Benz, Ram.
For example Transit 250, Sprinter 2500.
Main exterior color.
Body type plus a short note on the build.
17 characters on the title, dashboard and door pillar.

✓ 17 characters and the check digit matches. Still compare it with the title, the dashboard plate and the door-pillar sticker.

Leave empty if the plates stay with the seller.
For example OR or Ontario.
04 Odometer
Whole number from the dashboard, no tenths.

Federal odometer disclosure applies. In the US, the seller of a model year 2019 vehicle must state the mileage when ownership changes, until January 1, 2039. It goes on the title itself (or your state’s approved odometer form or electronic system). Recording it here as well is helpful, but it does not replace the title.

05 Price and payment
Numbers only, like 42500.
For example: paid in full at signing, or a deposit and balance.
06 Included items

Tap to add or remove common conversion items, then edit the list. One item per line.

Add brands, sizes or serial numbers if they matter.
07 “As is” clauseEdit if you agreed anything else, such as a repair before handover. Some places limit “as is” sales.
08 Liens (money owed on the van)
09 Signatures

Signature and date lines for the seller and buyer are always included. Add these if your state or country asks for them, or if you’d like extra proof.

Preview. Still showing example details: seller name, seller address, seller phone, buyer name, buyer address, buyer phone, VIN, license plate.

Example only. Replace the seller name, seller address, seller phone, buyer name, buyer address, buyer phone, VIN, license plate before printing.

Vehicle Bill of Sale

Motor vehicle · camper van or conversion

Date of sale:  Place of sale: Bend, Oregon

1. Seller and buyer

Seller
Alex Example
123 Example Street, Bend, OR 97701
Phone: (555) 555-0100
Buyer
Sam Sample
456 Sample Avenue, Boise, ID 83702
Phone: (555) 555-0199

2. Vehicle

Year
2019
Make
Ford
Model
Transit 250
Color
White
Body or conversion
High-roof cargo van, 148-inch wheelbase, converted to a camper (bed, galley, solar)
VIN
1FTBW2CM8KKA00000
License plate and state
EXAMPLE, OR

3. Odometer statement

Odometer reading: 58,214 miles (no tenths)

  • Selected: The odometer reading reflects the actual mileage of the vehicle, to the best of the seller’s knowledge.
  • Not selected: The odometer reading reflects the amount of mileage in excess of its mechanical limits (the odometer has rolled over).
  • Not selected: The odometer reading is NOT the actual mileage. WARNING – ODOMETER DISCREPANCY.

4. Price and payment

The buyer agrees to pay, and the seller agrees to accept, USD 42,500.00 (Forty-two thousand five hundred and 00/100 US dollars) for the vehicle and the items listed below.

Payment method: Cashier’s check. Paid in full when this bill of sale is signed.

5. Included items

  • 200 W roof solar panel and charge controller
  • 200 Ah lithium house battery
  • 12 V compressor fridge
  • Diesel air heater
  • Bed platform and mattress
  • 2 sets of keys

6. Condition

The buyer accepts the vehicle, its conversion and all included items in their present condition, “as is” and “with all faults.” The seller gives no warranty, written or implied, including any warranty of merchantability or fitness for a particular purpose, except what is written in this bill of sale. The buyer has had the chance to inspect the vehicle, or have it inspected, before signing.

7. Liens

The seller states that the vehicle is free of all liens and money owed against it.

8. Ownership and transfer

The seller states that they are the legal owner of the vehicle and have the right to sell it. The seller will sign over the title and hand over the keys once payment has been received in full.

9. Signatures

Seller’s signature
Printed nameAlex Example
Date
Buyer’s signature
Printed nameSam Sample
Date
Each party keeps a signed copy. This bill of sale does not replace the title, the odometer disclosure on the title, or any form your state or country requires. Made with the free template at roammeetexplore.com. Not legal advice.

Your browser’s print window can save a PDF. Print two copies so both of you can sign each one.

How to use this bill of sale

  1. Replace the example details with the real seller, buyer and van. The preview warns you while any example names, phone numbers, VIN or plate are still showing.
  2. Copy the VIN from the title, then check it against the plate on the dashboard and the sticker on the driver’s door pillar.
  3. Print two copies. Both of you sign and date each one when payment is made, and each keeps one.
  4. Sign the title over as your state or country requires, and file any notice of sale or transfer your licensing office asks for.

Not legal advice, and rules differ by place

This template records a private sale in plain language. It is not legal advice. Each US state, Canadian province and country sets its own title-transfer rules, and some have their own bill of sale form, need a notarized signature, or ask the seller to file a notice of sale within a few days. Check with your licensing office before you sell. For example:

The US federal odometer disclosure

Under federal rules (49 CFR Part 580), the seller must state the mileage when ownership changes. The statement goes on the title itself, or on your state’s approved odometer form or electronic system, and includes the reading without tenths, the date, both names and addresses, and the vehicle’s make, model, year, body type and VIN. The seller certifies one of three things: the reading is the actual mileage, it is beyond the odometer’s mechanical limits, or it is not the actual mileage (with a “WARNING – ODOMETER DISCREPANCY” notice). This template uses the same three statements, but writing them here does not replace the title.

Which vehicles are exempt changed on January 1, 2021:

  • Model year 2011 and newer: disclosure is required until the vehicle is 20 years old. For example, a model year 2011 van becomes exempt on January 1, 2031, and a model year 2019 van on January 1, 2039.
  • Model year 2010 and older: exempt under the earlier 10-year rule.
  • Any year: vehicles with a gross vehicle weight rating (GVWR) over 16,000 lb are exempt. That can matter for some skoolies and box trucks; most vans are well under it.

Your state may still ask for mileage on an exempt vehicle, and it is good evidence for both of you, so the template always records it.

How the VIN check works

Vehicles made since 1981 have a 17-character VIN that never uses the letters I, O or Q. For vehicles made for North America, the 9th character is a check digit: each character is turned into a number (letters use a fixed table), multiplied by a weight for its position (8, 7, 6, 5, 4, 3, 2, 10, then 9 down to 2 after the check digit), and the total is divided by 11. The remainder is the check digit, with 10 written as X. If yours doesn’t match, the form shows a gentle warning and lets you carry on, because older vans and some imported vans follow different rules. A mismatch is a reason to look again at the title and the van, not proof of a problem.

Do I need a bill of sale if I sign the title?

It depends where you live. Some places require one; in others it is optional but still useful proof of the price, date, mileage and “as is” terms. Keep a signed copy either way.

Should the bill of sale be notarized?

Only some states and countries require it. If yours does, turn on the notary section and sign in front of the notary, not before. Notary wording varies, so the notary may attach their own certificate.

What if there is still a loan on the van?

Choose “There is a lien” and write down how the loan will be paid off. The lender has to release its lien before the title can be transferred cleanly, so agree the steps before any money changes hands.

Is my information stored anywhere?

No. The form runs in your browser and nothing is sent to RME. If you turn on “Save in this browser,” your details stay on this device until you turn it off.

Sources

Used van buying checklist →Write your van listing →How to sell your van safely →RME Market →
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